Dead Men Walking

Old Server Admin Section => SOG War Room => Silver Oak Guardians => Archived Topics => General => Topic started by: Bob on May 11, 2007, 08:32:44 PM

Title: Application system - announcement drafts
Post by: Bob on May 11, 2007, 08:32:44 PM
I'll use this thread for a couple of drafts concerning the new application system.

The [post=189065]first[/post] post is for the Announcements (http://www.deadmen.co.uk/forum/forumdisplay.php?f=180) section, the [post=189066]second[/post] is a general information post for the Applicants to SOG (http://www.deadmen.co.uk/forum/forumdisplay.php?f=172) section, and the [post=189067]third[/post] is meant to update the [thread=18430]Recruitment Status[/thread] thread in the How To Join (http://www.deadmen.co.uk/forum/forumdisplay.php?f=152) public section.
Title: Applications to SOG
Post by: Bob on May 11, 2007, 08:33:27 PM
For some time we have been handling applications on a case-by-case basis in the private Officers' section. Things doesn't always move as fast as we'd like 'em to (especially now that many of us Officers are busy with exams etc.), but we do now have a general system ready to be launched.

We will use an application form very much similar to the one that was used in the "old SOG" - this will be made available in the public How To Join (http://www.deadmen.co.uk/forum/forumdisplay.php?f=152) section as soon as we get one of the forum admins to make the necessary modifications to it. As before, submitted applications will end up in the Applicants to SOG (http://www.deadmen.co.uk/forum/forumdisplay.php?f=172) section, where you all can comment on the application for some days before they are moved into the Officers' section for a final decision.


In general, we will always be open for applications. What we however will emphasize much more than before, is the sponsor role.The only exception we will make from the sponsor rule, is if we are recruiting to fill a specific class need related to raiding. We hope that this will not be necessary too often though.


Best regards
The Officers
Title: Membership Applications
Post by: Bob on May 11, 2007, 08:33:44 PM
The Officers want to know if you, the members of SOG, have any feedback - positive or negative - to the applications submitted to this forum.

After four days, the application will be moved into the private Officers' section, so any comments you make will not be visible to the new members if they at some point will get to join SOG.

If you have some information about the applicant that you don't want to write in this section, you can also send me a Private Message (http://www.deadmen.co.uk/forum/private.php?do=newpm&u=869), and the Officers will take this into account when we make a final decision.


The Officers also want feedback about new members whilst they are in their initiation period. If you have any information you think we should know about, please send me a Private Message (http://www.deadmen.co.uk/forum/private.php?do=newpm&u=869) about it.


As a side-note, see [post=189065]this announcement[/post] for what we expect from the sponsor of an application.
Title: Recruitment Status
Post by: Bob on May 11, 2007, 08:33:57 PM
The Silver Oak Guardians are now opening up for regular membership applications again. If you want to join us, please submit an application using this form (http://www.deadmen.co.uk/forum/newthread.php?do=sogapp) (you must have a registered account at the forum).

Before applying, we will like to remind you about the following:* An exception will be made to this rule if we are recruiting to fill a specific class need for raiding.
Currently we do not have any class needs to fill.
Title: Application system - announcement drafts
Post by: Bob on May 11, 2007, 09:28:12 PM
Ok, this is what I managed to get together tonight. I'm not all sharp and awak at the moment, feel a cold or something coming my way, so it'll probably need some modification.

So if "somebody" feels like TL-ifying anything of it, please feel free to do so :flirty:
Any other comments are of course welcome as well!
Title: Application system - announcement drafts
Post by: Lucian on May 11, 2007, 09:38:09 PM
Sounds good to me Bob.  Great work.
Title: Application system - announcement drafts
Post by: Bob on May 12, 2007, 08:45:06 PM
As nobody has requested any changes, I'll move the first two posts out where they are meant to be sometime tomorrow evening. I'll wait with the recruitment status post till we actually have the application form ready (any ETA on that TL?).

Just another thing I've been thinking of: should we include in any of those announcements that initiate members will not have any priority when it comes to raid spots? Or should we wait with that till we actually start regular raiding and have a system ready?
Title: Application system - announcement drafts
Post by: Gorion on May 12, 2007, 09:47:16 PM
looks good to me
Title: Application system - announcement drafts
Post by: Othbarty on May 17, 2007, 11:02:26 AM
Excelent bob.

Id say hang on till we get a proper system working for us.
Title: Application system - announcement drafts
Post by: TeaLeaf on May 17, 2007, 05:40:30 PM
The system works manually for the time being, Gandalf has it in his queue of work to do.

TL.
Title: Application system - announcement drafts
Post by: Bob on May 26, 2007, 01:32:58 AM
As the new application form now is released in our public section, I also updated the [thread=19693]Recruitment Status[/thread] thread with [post=189067]this draft[/post] from further up in this thread.

But I think the information in that section should be extended a bit more. We should have one post 'Recruitment Status' where it simply says if we are looking for folks, and one 'Read before applying', where we have some information about sponsorship, initiation period, raid rules, the "why say yes" policy (as has been discussed in another thread, if that is what we'll agree on) etc. etc.

I don't have the energy to write some drafts to that now - I have been reading about information security up till 30 minutes ago, so I'm pretty fed up. But I'll look into it perhaps tomorrow or on Sunday if I get some spare time.
But if somebody else feels creative, you're welcome to write something down as well :)
Title: Application system - announcement drafts
Post by: Bastet on May 26, 2007, 10:43:12 AM
Bob, id remove the 4 weeks bit, or add to it that it can be longer or shorter as officers wish, else you get flak about ppl that fall outside the 4 weeks.
 
Id go for something like:
 
This period is normaly four weeks, but can vary based on officer dessisions.
Title: Application system - announcement drafts
Post by: Bob on May 26, 2007, 11:54:31 AM
Thanks Bastet, change made.
Title: Application system - announcement drafts
Post by: Bob on May 27, 2007, 02:35:18 AM
I have the following suggestion for an informational thread to post in the How To Join (http://www.deadmen.co.uk/forum/forumdisplay.php?f=152) section (used some of the text I found in [thread=12470]this old thread[/thread]):
Quote from: About SOG - READ THIS BEFORE APPLYINGPre-TBC the Silver Oak Guardians was one of the biggest guilds on Aszune, and we were among the top raiding guilds on the server (see our Raid Progress thread). As many others, we faced some challenges when the expansion was released, but we prevailed and are now on our way back up again.

SOG is today a large guild with over 100 accounts. As it always has been, our main focus is to offer a mature, friendly and social gaming environment for our members,  including end-game raiding and Guild PVP groups. We do not need or want to recruit loot whores, immature kids or those unable to contribute successfully towards a team goal. If you're unable to be nice to people and work as part of a team, then please do not apply. We count you the person as more important than your gear - that's why we insist on every application having a current full member as a sponsor. If you have no sponsor then we have nobody who can vouch for your good character and behavior and your application will therefore be automatically declined.

The Application Process:
In general, everybody is welcome to apply for membership. You should however be aware of that we have a "why say yes" policy when treating applications - which means that it is up to you to give us some really good reasons for why we should invite you to our guild. As previously mentioned, it is also a requirement* that you have a full member sponsoring you. A sponsor should be somebody you know well, and you should also remember to ask that person before you list him/here as your sponsor.

After an application have been submitted, it will be available to our Members for comments. Ref. our "why say yes" policy, we will also here expect to find comments sporting your application and giving us a reason to invite you. When we have reached a conclusion, you will be notified about the result, so please do not bother Officers in-game about the status of your application (as this will only hurt your cause).

If You are Invited:
If your application is accepted, you will be invited into the guild and given the Initiate status. Whilst an Initiate, your performance, behavior and attendance will be monitored and reviewed by the Guild.  After an initial period and a review by the Officers, it will then be decided whether or not full Member status will be granted. This review usually happens after about a month, but can be earlier or later at the Officers' discretion.

Please also note that whilst and Initiate, you will always be in the back of the line when it comes to participating in our organized raids. This is to avoid having people join merely for an easy raid spot. An exception to this will of course be made if we are recruiting somebody to fill a specific class need. [thread=19693]This thread[/thread] will inform you when there is such a need.

* Exceptions can be made if we are looking for people to fill a specific class need for raiding. Your application will still be stronger with a sponsor though.


The [thread=19693]Recruitment Status[/thread] thread doesn't need to say more than this:
QuoteWe do currently not have any specific class needs to fill in the guild.

You can read more about our application system in this thread .


I do also believe we could add the following to the [thread=19542]Applications to SOG[/thread] thread in the Announcements section:
QuoteWe would like to add a bit to what we previously have said about applications to SOG.

It is a fact that everybody has somebody they know, and if having a friend in the Guild was the only requirement to join, than we would soon be over-flooded with members. This is not something we want. We would therefore emphasize that when evaluating applications, we will try to follow a "why say yes" policy.

This way, it is up to the applicant (and his/hers sponsors) to give us good reasons for why we should invite him/here into our Guild. As an example; "yeah, I know the dude, he is cool and a good healer", will not be a good enough reason. If you can't take your time to write a bit more than that about your friend, we don't believe it is that important for you that he/she gets to join.


Best regards
The Officers
Only thing I'm a bit uncertain about here, is if that last example is a bit too "direct"?



As we already have gotten an application with our new system, I think we should be moving fast here. So if anyone have any comments or suggestions, please post here during tomorrow (which technically is today now :narnar:), as I'll try to post these things in their respective sections on Monday.
Title: Application system - announcement drafts
Post by: TeaLeaf on May 27, 2007, 10:20:41 AM
Quote from: Bob;191349The [thread=19693]Recruitment Status[/thread] thread doesn't need to say more than this:
To avoid over-editing and retyping may I suggest that you add the following under the Recruitment Needs:

Druid: LOW
Hunter: LOW
Mage: LOW
Paladin: LOW
Priest: LOW
Rogue: LOW
Shaman: LOW
Warlock: LOW
Warrior: LOW

You then just adjust things as you go along and edit in MEDIUM or HIGH where appropriate.  I didn't put FULL because you will still accept applications for bona fide friends, so saying you are not recruiting at the moment is slightly misleading imo.

TL.
Title: Application system - announcement drafts
Post by: Gorion on May 27, 2007, 11:36:57 AM
agreed with both
Title: Application system - announcement drafts
Post by: Bob on May 27, 2007, 11:50:13 AM
@TL: My first thought was that what you said is a good idea. However, there needs to be a clear distinction about when we recruit people to fill a raid need and not, ref. the initiates-at-the-end-of-the-line policy.

One way is to just add our own meaning to LOW/MEDIUM/HIGH, saying HIGH is the only one that will make an exception from the normal rule, whilst MEDIUM will mean pretty much the same as LOW, only that you might have a bit higher chance to get a raid spot for instance?

Otherwise it wouldn't be that hard to update a post with "recruiting 1 druid and 2 shamans" etc, and just add a small line at the end with "but you can still apply if you know somebody in the guild" or something?
Title: Application system - announcement drafts
Post by: TeaLeaf on May 27, 2007, 09:50:11 PM
Yeah I was more thinking of the list of clases - it is easy for people to read - and you know when you need to make an exception because you will have changed it to HIGH.

TL.
Title: Application system - announcement drafts
Post by: Bob on May 27, 2007, 11:55:15 PM
As it is technically Monday now, at least in my time zone, I'll publish the posts now. I was also hoping I perhaps could refrain from entering the forum tomorrow, as I have my 3rd exam on Tuesday (and last one on Thursday), which will need a bit of extra attention from me :flirty:

Added TL's suggestion to the recruitment status thread, and I also add a small note about HIGH will be the recruitment need that will grant exception from the normal rules.