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LAN XXIII Booking Form

Started by BrotherTobious, January 11, 2013, 11:31:15 PM

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Tutonic

#30
February 04, 2013, 02:34:52 PM
Oh man, gutted.

Let's make October a large one.
Hero of the Battle Of Chalkeia
"Don\'t worry, none of this blood is mine"


Chaosphere

#31
February 04, 2013, 03:15:34 PM
0.o

Seems a bit rash... like Gortex said, we had a decent enough number of peeps as far as I was concerned. Sucky.
All our Gods have abandoned us.

smilodon

#32
February 04, 2013, 05:15:23 PM
We have had a long chat about this before posting the cancellation and believe me it's not a fun thing to announce. However it's important to remember that we have a very special relationship with the owners of the Oliver Cromwell that we've built up over the years and we receive a lot of benefits that we shouldn't rightly expect, not least being a heavily discounted room rate, completely free use of their function room and free broadband for what is now a three day stint. I don't have the numbers but from memory the savings are substantial and without them the LAN fees would be much, much higher. What we give them in return for these discounts and freebies is a big fat bar and restaurant bill and an agreement that we will take a certain number of rooms when we visit. Unfortunately as of today we have 20 people signed up (sadly one or two on the list have dropped out for perfectly valid reasons). So we don't have enough people to fulfil our commitment to the Hotel. We also can't hang on to the last minute as we need to play fair with the Hotel.
smilodon
Whatever's gone wrong it's not my fault.

TeaLeaf

#33
February 04, 2013, 05:32:50 PM Last Edit: February 04, 2013, 05:34:21 PM by TeaLeaf
I can understand the disappointment shown by people in this thread, but I'll be looking forward to the autumn LAN now instead.

  • dMw have run LANs twice a year for a significant number of years and we will be running one this autumn for which interest has already exceeded that for this cancelled spring LAN.  
  • We've never had to consider cancellation of a LAN before, but at the time the LAN Admins and dMw Council started monitoring sign up numbers we had only 11 people signed up to the LAN and whilst more have since signed on, numbers have still not reached acceptable levels for the organisational work involved.
  • Historically we have seen bigger sign ups this close to the LAN and we've typically seen reductions in the participating numbers in the final few weeks (for example, some of those signed up on this thread have already cancelled) and this was a consideration.
  • We considered that a timely cancellation of the LAN, whilst no doubt extremely disappointing, was better than a later cancellation where dMw & members might suffer cancellation costs.
  • By cancelling with reasonable notice, we give the hotel sufficient opportunity earn revenue from those now empty rooms and this helps our long-standing and positive relationship with them.
We are sincerely sorry that this decision has to be made, but it was unanimous and I believe a correct decision given the comparatively low level of interest shown and the close proximity of the planned event.
TL.
Wisdom doesn\'t necessarily come with age. Sometimes age just shows up all by itself.  (Tom Wilson)
Talent wins games, but teamwork and intelligence wins championships. (Michael Jordan)

lionheart

#34
February 04, 2013, 06:28:02 PM
Well this sucks. How many people are required for a LAN then?
[SIGPIC][/SIGPIC]

TeaLeaf

#35
February 04, 2013, 07:09:59 PM
It's a combination of factors, but at the last meeting it was agreed that ideally we wanted in excess of 30 people but with a minimum of 27.   This number was based on previous LAN attendance, issues resulting and feedback.
TL.
Wisdom doesn\'t necessarily come with age. Sometimes age just shows up all by itself.  (Tom Wilson)
Talent wins games, but teamwork and intelligence wins championships. (Michael Jordan)

Gortex

#36
February 04, 2013, 07:41:00 PM
can I make a suggestion then.....

Which is in future have this statement added to the main post which goes out advertising the Lan. It seems there is an issue with miss communication with the main body of the community and for those who had signed up under the impression they were looking forward to 6 weeks time for beers, gaming and mates.

As mentioned I don't have an issue with the decision as these things some times have to be taken, but in the way it has been translated to the community. Perhaps put in a deadline date that requires a number of 30+ people to attend. If anything it might help those who are going, to then advertise it more to the wider world and get their friends/mates to try out the community and join for a great gaming weekend and boost numbers.
"The oldest and strongest emotion of mankind is fear, and the oldest and strongest kind of fear is fear of the unknown." "Never explain anything."

TeaLeaf

#37
February 04, 2013, 07:46:02 PM
Of course, we can always add a proviso and will do for the future.   It's not a situation we ever had to deal with before so we did not anticipate the need for one.
TL.
Wisdom doesn\'t necessarily come with age. Sometimes age just shows up all by itself.  (Tom Wilson)
Talent wins games, but teamwork and intelligence wins championships. (Michael Jordan)

Chaosphere

#38
February 04, 2013, 07:57:39 PM
Do I need to ring up to cancel my room, or will the hotel automatically close all the dMw bookings for then?
All our Gods have abandoned us.

Penfold

#39
February 04, 2013, 08:07:45 PM
We have told the room to cancel our hold on the Noble Suite for the  Friday and Saturday (it was unavailable on Thursday) as it was and told  them to free up the block hold on rooms.

We have NOT told them  to cancel all your bookings. I'm not sure we would even be allowed to as  it's a direct contact between the hotel and the guest.
PEN
(Formerly: ThePENDRAGON)

Tutonic

#40
February 04, 2013, 08:08:58 PM
Quote from: Chaosphere;366051Do I need to ring up to cancel my room, or will the hotel automatically close all the dMw bookings for then?

Even if they've already been asked to cancel all the dMw bookings, I would still give them a call to double-check - I have.
Hero of the Battle Of Chalkeia
"Don\'t worry, none of this blood is mine"


BrotherTobious

#41
February 04, 2013, 08:15:51 PM
Yeah choas cant hurt  mate
"It's hard, but not as hard as Arma!!!" Tutonic
"Over the centuries, mankind has tried many ways of combating the forces of evil... prayer, fasting, good works and so on. Up until Doom, no one seemed to have thought about the double-barrel shotgun. Eat leaden death, demon.." Terry Pratchett

Penfold

#42
February 04, 2013, 08:18:35 PM
Just to reiterate:

Quote from: Penfold;366052We have told the room to cancel our hold on the Noble Suite for the  Friday and Saturday (it was unavailable on Thursday) as it was and told  them to free up the block hold on rooms.

We have NOT told them  to cancel all your bookings. I'm not sure we would even be allowed to as  it's a direct contact between the hotel and the guest.

Please call the hotel to cancel your own rooms.
PEN
(Formerly: ThePENDRAGON)

CrazyHorseZeroOneNiner

#43
February 04, 2013, 08:24:43 PM
Anybody fancy organizing a mini LAN somewhere in that case?

JulzPolz

#44
February 04, 2013, 08:42:51 PM
This is a BIG BIG shame :sad:, especially as 5 of us from my group missed out list time and were looking forwards to coming this time. How far away are we from the "desired" number of attendees? I have 2-3 people who have been considering coming for years... im sure i can sell them into it to make up the numbers... im sure i am not the only person who could do that also. I also know Jay very well, who has attended before and I am sure i can convince him. Would be great to have an opportunity at least to save this LAN. :taz:
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